Updated on November 2026

Introduction

The International School of Choueifat – Sulaimani (collectively referred to as the “School”, “we”, “us”, “our”, or “ours”) values and takes your privacy rights seriously. We are committed to being transparent about the data we collect about you, how it is used and with whom it is shared as set forth herein.

This Privacy Notice (the “Notice”) applies to the data collected from all users of the iscsulaimani.sabis.net website (the “Website”).

The recipient and controller of the data is:
The International School of Choueifat – Sulaimani
Postal Code 46001,
Qularaisy, Next to Miran City,
Sulaimani, Kurdistan, Iraq
info@iscsuli.sabis.net

Questions, comments, and requests regarding this Notice should be addressed to: privacy@sabis.net

The terms “you,” “your,” and “yours” refer to the user or viewer of the Website, as applicable.

This Notice, together with our Terms & Conditions, sets out the basis on which any Personal Data we may collect about you, or that you choose to provide to us, and your choices and rights regarding our use of your personal data. It also explains the purpose of processing your Personal Data and how we keep it safe. Please read the following sections carefully to understand our views and practices regarding your personal data and how we handle it.

We reserve the right to make changes periodically to this Notice at our sole discretion. Changes to the Privacy Notice will be posted on this page.

Definitions

Personal Data: Data of an individual whose identity is defined or can be reasonably defined whether through such Personal Data or through the combination of such data with any other data.

Processing: Personal Data processing through one operation or more such as gathering, receipt, registration, organization, storage, preparation, modification, retrieval, usage, disclosure, publication, transfer, withholding, destruction, erasure and cancellation.

Individual: a natural person whose Personal Data are processed.
Forms: Forms available on the Website, whether Application forms or Interest forms, or special forms created for events.

A cookie: is a small file of letters and numbers that we store on your browser or your device when you visit our website for its proper operation.

Information collected on our Website

The School collects various types of Personal Data through the Website about prospective students, students, and parents and/or guardians (‘Parents’) before, during, and after a student’s enrollment at the School, as well as other individuals/visitors who interact with the School. This data includes:

  • Contact Details (e.g. name, home address, E-mail address, phone number)
  • Content Data (e.g. text input)
  • Health Data (answers to the health-related questions in the Application Form or other forms), is processed only with the explicit consent of the parent or legal guardian, as set out in the privacy statement of the relevant form.
  • Usage Data (e.g., interest in Website’s contents, access time)
  • Identity Verification (e.g. date of birth)
The School collects the Personal Data held about an Individual through an “Application Form “and “Interest Form” or other forms filled out by Parents, essential to process your application and to contact you.

Occasionally, visitors submit their Personal Data through the "Contact Us" form on the Website. The required details are necessary for contacting the Website visitors and processing their inquiry.

This Notice also applies to Personal Data we collect from you via cookies and related technologies to maintain an anonymized user session and provide users with personalized web pages. You can control how you use cookies by adjusting the settings within your browser. For further information, please see our Cookies Policy.

Children's Privacy

We place great importance on protecting the privacy of young children who may use the Website. We do not knowingly solicit or collect Personal Data from individuals under the minimum required ages specified herein. You must be of the age of majority in your jurisdiction to use our Website. Individuals under the applicable age may use our Website only through parental or legal guardian supervision and with their involvement. If you are a parent or legal guardian who believes your child has provided Personal Data to us without your consent, you may ask us to delete such information by contacting us at privacy@sabis.net. 

Purpose of Data Collection

Any of the information we collect from you may be used in the following ways:

1. Type of Personal Data Collected and Collection Purpose:

A. Information You Give to Us Voluntarily

Interest Form:

The Interest Form is used to contact you following your submission. Personal Data submitted through the form is collected solely for the purpose of communicating with the family throughout the admissions process.

Application Form:

The Personal Data submitted through the Application Form will be used to identify and communicate with applicants and to initiate, manage, and support the registration and admission process. The purpose of this data collection is to evaluate applications and facilitate enrollment procedures. Access to all data is strictly limited to authorized school personnel.

Contact Us Form:

Personal Data submitted through the Contact Us form is used to respond to your inquiries and to contact you based on your request

2. Information We Collect Automatically About You

The Personal Data collected automatically through cookies or the web server logs is used to ensure that content from our Website is presented in the most effective manner for you. This data is also used to administer our Website and perform internal statistical and trend analysis to improve the user experience and performance of our Website.

No automated or profiling-based decision-making would be performed.

Data Security

We are committed to protecting your Personal Data and processing it securely. To safeguard your information, we have implemented administrative, technical, and physical security measures designed to prevent accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access to the Personal Data we collect, store, or use.

These measures include, but are not limited to, Role-Based Access Control (RBAC), which restricts access to Personal Data to authorized employees and agents who require it to operate, maintain, or improve our applications and services; Multi-Factor Authentication (MFA); data masking; encryption and secure transmission using industry-standard protocols to protect data both in transit and at rest; logging and auditing where access and system activities are logged and reviewed periodically to detect and prevent unauthorized use; secure infrastructure controls, to protect the Platform from unauthorized access.

We remain committed to maintaining the confidentiality, integrity, and availability of your Personal Data and continually review and enhance our security measures in alignment with industry best practices and applicable legal requirements Personal.

Links to Our Social Media Portals

We maintain an online presence on social media networks and platforms to communicate with users and interested parties and inform them about our services.

With that, your data may be processed beyond your country/geographical region. Depending on the social media provider (Facebook- Instagram – X and Vimeo), it may be that other data processing are performed by them. For details, refer to the following terms of use and data privacy policies of the respective social media portals.

We are not responsible for third-party links to other websites. We are not responsible for the content or data processing generated on third-party websites and accessible by links or hyperlinks on our Website. We will also not be responsible for the Personal Data that they share on other websites or social media platforms.

Link To Online Video Hosting

We use Vimeo, the online video hosting service from Vimeo Inc., 555 West 18th Street New York, New York 10011, on our Website. You may adjust your Vimeo data privacy settings by referring to their privacy policy found at: https://vimeo.com/privacy.

External Links

Our Website contains links to external websites within the SABIS® Global Network. Please refer to each of these websites’ privacy policies to know more about the processing of data on these external websites.

Use of Google Analytics

The Website uses Google Analytics – a web analytics service from Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. (“Google”) – to generate reports on the Website activities, which help us improve our services using active IP anonymization.

For more information about Google Analytics cookies, access the following link:

https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

To opt-out of Google Analytics (relating to your use of our Website), you can adjust your cookies settings, or you can download and install the Browser Plugin available by visiting: https://tools.google.com/dlpage/gaoptout?hl=en

Use Of Google Maps

We use Google Maps on our Website. Google Maps is a service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

The Google Maps plug-in is included by embedding the service on our Website using what is known as iFrames. When loading these iFrames, under certain circumstances, Google may collect and process information (including personal data). We cannot exclude the possibility that Google may also transmit this information to a server in a different country.

We do not collect any data when you use Google Maps through our Website.

The purpose of having Google Maps on our Website is to display our address and make further information available to you by providing access routes to the respective locations; therefore, making it possible for you to plan your journey independently.

Information on Google’s existing Privacy Shield certification and other relevant data on Google’s data processing within the framework of the use of Google services can be found at: 

https://policies.google.com/privacy

Personal Data Erasure And Storage Duration

We will endeavor to keep your Personal Data accurate and up-to-date, and not keep it for longer than is necessary.

The ‘Interest Form’, “Application Form “and “Contact Us Form” available on our Website (referred to in this Notice as ‘Forms’) are created using the School’s Customer Relationship Management (CRM) web application, which is integrated with the Website. The Personal Data collected from these Forms will be stored in the School CRM’s database for a specified period, starting from the date of submission. This duration is necessary for the purpose of data collection and is detailed in each form's privacy statement, which must be consented to before submitting the form.

Academic Interest Forms including the Application, Interest and Contact Us Form: Retained until August 1 of the academic year of interest.

Parent Data: Retained while the student is enrolled and deleted one year after the student leaves the School. Users may exercise their data subject rights—including access, rectification, restriction, objection, deletion, and withdrawal of consent—by contacting info@iscsuli.sabis.net.

The Personal Data you submit through the Event Form will be automatically deleted 10 days after the Event, unless your explicit consent was obtained for any further processing.

We have no impact over the duration for which data held by social network operators are stored for their own purposes. For details, please refer directly to the social network operators’ privacy policies.

Personal Data Transfer and Sharing

The Personal Data collected through the E‑form - generated and processed via the School’s CRM web application - is securely stored in the School’s CRM database, which is hosted on Microsoft Azure data centers located in Europe.
Additionally, authorized employees of SABIS® Educational Services S.A.L., based in Adma, Lebanon, may access your Personal Data solely for technical support purposes and only upon the School’s request.

Disclosure to Third Parties Without Prejudice to the Previous Clause

We do not share the Personal Data collected on this Website with third parties without obtaining your consent. However, we may be required or need to disclose your Personal Data in the following circumstances:

  • If we receive a valid request from the police, law enforcement agencies, regulatory bodies, or government authorities in the country of origin or elsewhere.
  • We may share your Personal Data with our service providers in order to provide you with the necessary services. These service providers can be provided upon request and when applicable.
  • We may share your Personal Data with relevant service providers for contract execution and business development.

Legal Basis for the Processing of Your Personal Data

In an attempt to respond to your queries, requests, and communications with the School, and to provide educational and related services, we may process your Personal Data based on your consent. By providing your Personal Data, you consent to its collection, use, disclosure, and processing for the purposes described in this Privacy Notice. You may withdraw your consent at any time by emailing privacy@sabis.net. Such withdrawal will not affect the lawfulness of any processing carried out prior to the withdrawal of consent.

Individual Rights

In certain circumstances, you have certain rights regarding your Personal Data. A summary of each right and how you can exercise it is set out below. To exercise any of these rights, please contact us by sending an e-mail to privacy@sabis.net

  • Right of access – You have the right to request a copy of the Personal Data we hold about you.
  • Right of rectification – You have the right to ask us to correct inaccurate or incomplete data we hold about you.
  • Right to erasure – In certain circumstances, you can ask for the data we hold about you to be erased from our records.
  • Right to object – You have the right to object to certain types of processing, such as direct marketing.
  • Right to withdraw your consent for Personal Data Processing – You shall inform us of this through any available means in accordance with Law provisions.
  • Right to lodge a complaint – If you object to our processing of your Personal Data, you have the right to complain to the competent supervisory authority.

Acceptance And Changes to the Notice

By using our Website, you agree and consent to this Privacy Notice. Any changes we may make to this Notice in the future will be posted on this page.